Privacy Policy — Invoice Pop
Your information
This policy explains how Invoice Pop, published by North Cedar Software, handles information when you create documents, sign in, sync records or use optional AI features.
Updated October 29, 2026 · Contact: support@northcedarsoftware.com
Information and its purpose
| Information | How Invoice Pop uses it |
|---|---|
| Local business records | Business names, logos, contact details, customer information, materials, services, invoices, quotes, notes, taxes, amounts and recorded payments are saved on your device to provide invoicing and record-keeping features. |
| Account information | If you create an account, your email address, authentication information and account identifier are processed to sign you in, confirm your email, reset your password and keep accounts separate. |
| Synced records | When you use account sync, your account's business records, document content, logos and settings are sent to the cloud so they can be available on your other signed-in devices. Guest records are separate and can be imported by you. |
| Quick Invoice text | After you confirm an AI submission, the text you enter is sent through our server to DeepSeek to create an editable draft. That text can include names, contact details, job descriptions and amounts. Your saved customer list and business profile are not automatically added to the AI request. |
| AI request records | Account-linked request identifiers, timestamps, a hash of the input, request status, usage counts and successful generated results are stored to apply usage limits and handle retries. Generated results may contain information from your text. |
| Google Play subscription records | If you buy or restore an Android subscription, the app sends purchase verification information to our server. We verify it with Google Play and store account-linked purchase tokens, order identifiers, subscription expiry, status and verification timestamps to provide paid access, restore purchases and prevent a purchase from being reused across accounts. Google Play handles checkout and payment details; Invoice Pop does not receive your full payment card details. |
| Voice input | If you choose voice input and allow microphone access, your device's speech recognition service converts speech into text. Processing may use the platform provider's servers. Invoice Pop does not itself save audio recordings. Recognized text can later be submitted for AI processing only when you confirm. |
| Support and technical information | We receive information you choose to email us. Hosting, authentication and email providers may process technical connection and security logs, such as IP addresses, request times and errors, to deliver and protect the service. |
Services that process information
- Supabase: account authentication, cloud database and server functions. Our current database is in Canada; supporting operations and service providers can process information elsewhere. See Supabase's privacy policy.
- DeepSeek: optional AI draft generation. Its privacy policy describes processing and storage in China and its own retention and improvement practices. Do not assume submitted text is processed only in Canada or immediately erased. See DeepSeek's privacy policy.
- Google Play: Android subscription checkout, purchase verification, restoration and subscription management. Google processes store transactions under its own privacy policy. Our server exchanges purchase verification information with Google Play to check subscription access. See Google's privacy policy.
- Email providers: authentication emails are delivered through our configured email service, and messages you send to support are handled through our email provider. These services process delivery and message information.
- Your device and chosen apps: speech recognition, file selection, printing, PDF sharing and backup exports use platform features or apps you choose. Their handling of shared files is governed by their own policies.
Invoice Pop does not display advertising or sell personal information. It does not collect payment card details, hold customer funds or process invoice payments. Payment status and amounts are records entered by you.
Storage, security and retention
Local records remain on your device until you remove them or the app's data. Cloud account records, subscription verification records and AI request records are retained to provide the account and its features until they are removed through an account deletion request. Deleting a document from your active synced account updates its cloud copy through sync.
Cloud communication uses HTTPS. Authentication sessions use secure device storage, and account records are separated through database access rules. These measures reduce risk; they do not make any system immune to unauthorized access.
Provider backups, security logs and copies held by other services have their own retention cycles. We do not promise instant erasure of those copies. If information must be retained for a specific legal or security reason, we explain the applicable scope and reason when responding to a deletion request. Exported PDFs and backups you or recipients hold are outside our remote control.
Your choices
- Create and manage manual documents without an account.
- Use account sync only if you want online account features.
- Cancel an AI submission and create the invoice manually instead.
- Type your details instead of using the microphone, or revoke microphone permission in device settings.
- Export your records using the app's backup or PDF features.
- Email support to request access, correction or deletion of account information.
Only include customer or other people's information that you are authorized to use and share. Review AI-generated drafts before saving or sending them.
Account and data deletion
Visit Delete your Invoice Pop account to request deletion of your sign-in account, synced business records, account-linked AI usage records and subscription verification records held by Invoice Pop. You do not need the app installed to make the request.
Signing out or uninstalling the app does not by itself delete a cloud account. Removing a cloud account does not remotely erase local copies, exported files or documents already sent to someone else. Account deletion does not automatically cancel a Google Play subscription or erase transaction records held by Google. Manage or cancel renewal separately in Google Play.
Children, policy changes and questions
Invoice Pop is a business tool for adults and is not directed at children. We do not knowingly create child accounts. Contact us if you believe a child has provided personal information.
We may update this policy as the app changes. The date above identifies this version. For privacy questions or to exercise applicable data rights, email support@northcedarsoftware.com.